RFQ – Net-Zero Infrastructure Plan – Technical Advisor

N/A

Reference: 2023-01
External Tender Website: https://app.eprocure.com.au/federation/home

Federation University is seeking to develop a structure and a program of projects to achieve its carbon net zero targets. To this end, Federation University Australia is seeking to engage a reputable, capable and experienced technical advisor to support in identifying, prioritising, and preparing design briefs for projects and programs of work.

In order to be considered as a compliant bid, suppliers must respond to all questions listed as mandatory.

Generally, the proposed Scope of Works include:

Investigation and documentation of infrastructure
Investigate using documentary evidence and Federation University operations team knowledge. As required, prepare investigation briefs for any physical investigation required (investigation works to be costed separately as need is determined). Prepare a comprehensive schematic (or modify existing documentation to suit) and drawing/model for each campus comprising:
Power supply (including supply sizing, cable sizing/rating, switchboard capacities, and constraints)
Mechanical systems key components (of relevance to energy, fans, heat pumps, boilers etc)
Gas supply (including meter and pipe sizing/rating)
Control systems (including local and BMS connection status of key plant) and relevant data/comms infrastructure (e.g. cabling, data rack locations)
Where parameters are unknown, identify them as such to inform future investigations.

Recommendation on control, data gathering and optimisation system
Develop and recommended a control and data collection/analysis system in line with net-zero objectives, considering:
legacy systems and infrastructure
existing BMS, non-BMS controls, data collection systems
the specific needs of optimisation and verification of energy use
future-proofing of data collection, control and analysis (e.g. digital twins)
Prepare a functional brief to support procurement for any software or systems needed as the backbone

Program design
Develop indicative description, extent and costing of the highest priority works
Works include projects, maintenance (e.g. asset replacement), and new capital works
Develop a high-level sequenced program of works including design, procurement, and implementation for each of the identified works
Include sequencing where relevant such as precedent electrical network or structural upgrades required
Include review and annual budget bid requirements in programming
Program sequencing should reflect the need to manage operating costs through this transition, and seek to sequence cost reduction and cost offsetting interventions ahead of those that will increase operating costs.
Where appropriate, recommend specific products or a shortlist of products for consistent, interoperable and reliable operation (e.g. solar panels, inverters)

Design briefing
Prepare a consultant brief for the design of each project as recommended by the program design and agreed to by Federation University. Include all required specialities as relevant in each case, including such engineering, architecture and building surveyor as may be needed depending on the task at hand.
Where appropriate and sufficiently supported by the market, Federation University is supportive of procurement by means of design and construct/install contracts.
Where appropriate, consideration should be given to procurement in bulk through provisions such as limited term fixed rate panels of suppliers (for example, solar panel installers).

The evaluation panel do not want to be scrolling through pages of information to find the answer to a question.
Please ensure you respond to the questions within the request for quote as directed, provide a direct and succinct response to the question eg. Complete the template and upload against the question, provide a text response only or provide a clear direct and concise response in document format and upload here at this question.

In order to be considered as a conforming bid, tenderers must provide all the documents listed as conforming. All questions listed as mandatory must be responded to. Non-conforming tenders representing unacceptable levels of risk may be excluded from further consideration.
Interested parties wishing to post a submission for this request for quote or ask questions may only do so through the University’s eProcure Tender Portal via the following link;

https://app.eprocure.com.au/federation/home

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