With the current situation we are seeing many companies move to remote working and scrambling IT departments into action to put technology in place. However for many small businesses this is a challenge and whilst there are many technologies out there like Microsoft Teams, Zoom, Slack etc. the challenge is not just technology but the working from home process too! So here are a few tips from ourselves and our partners at ISR Training:
Tip 1 – Create work ‘anchors/triggers for your brain’ and a ‘start of the day’
- Work from the same space every day
- Wear the same clothes you would for work – DO NOT START IN YOUR PJ’s
- Get up at the same time
- Have the exact same routine – remember your brain anchors thoughts &
feelings which effect behaviours
- Same break times
- Say goodbye to your spouse as though you’re ‘going to work’
- Take home your office comforts – laptop stand / same mug / headset etc
- Have a shutdown routine, so you can switch off
TIP 2 – Create a task list – Ivy Lee Method
- Have 6 main tasks
- Diarise them and have set finish times, we use WorkFlowMax automated with Microsoft Planner to break our work into small task and then plan two weeks ahead as a team
- Eat the frog first, do the hardest task first
- Break large tasks into smaller 15-60 minute blocks
Tip 3 – Plan, Do, Check, Adjust and Schedule everything!
- Plan your day / week
- Run your first work from home day and then check how it went
- Adjust the routine if it’s not working for you
- Take time to speak with colleagues – schedule it
- Get a work from home buddy for accountability
- Send them your daily tasks, at the end of the day, share what you did
- Having someone hold you accountable to the goals you have verbalised increases your chances of getting them done by over 70%
Tip 4 – Think about your health
- Mindset – You are fortunate you can do this, ‘I get to’, NOT ‘I have to’, See this as opportunity
- Take regular breaks – every 55 minutes is ideal. Have them completely and get away from the desk
- Drink 3 litres of water & always have water readily besides you
- Go for a walk outside, clear your mind
- Personal development – work on you – imagine coming out of this in 4-6-12 weeks’ time and you had a new skill, or you could speak another language, or
you’d created a brand-new sales process for yourself or your company just because you saw this as an opportunity.
Tip 5 – Embrace Technology
- Use video chat where possible like MS Teams, Zoom etc. If you don’t have this technology then reach out for help, there are many businesses like ourselves who have being using this technology for a long time and are offering help. We are also offering use if our MS Team platform for our clients.
- Remove distractions, No TV, No Radio, Shut down emails and have a power hour!
We hope this helps!
Director - In2 Project Management
Lean Practitioner - Go See, Ask Why, Show Respect then Plan, Do, Learn
Neil is a lean practitioner with an openness to learn new ways and that is always learning. Neil has learnt that there is a Lean lesson everywhere and that It takes courage and confidence to face the unknown. His mission is to inspire people to become lean thinkers and create more value for their organisation, customers, community and personal development.
Fundamentally, the process of any successful lean transformation rests on applying Plan Do Check Act (PDCA) cycles of experimentation at every level, everywhere, all the time. Being situational means that every journey is going to be specific and different
Neil is an experienced executive manager with a business transformation, project management, procurement, engineering and change leadership background. He is practical, well-organised and a deeply committed person with strong leadership skills. Neil is energised by his work especially if there is a teamwork focus and is motivated to deliver high standards. His 29 years of diverse experience in the power industry from craft apprenticeship through to executive level gives him the ability to understand the requirements of operating and maintaining a utility at all levels. In addition, Neil’s business skills and understanding of the requirements of organisational transformation and optimisation with the use of lean thinking, especially developed over the past six years, give him a thorough grounding in executive leadership and management.